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Board of Trustees/Board of Management (1945–2004)

Proper Title

Canadian Conference of MB Churches Board of Trustees/Board of Management series

Dates of Creation

1943–2005

Physical Description

3.28 m of textual records

Administrative History

During the history of the Northern District of the North American MB Conference (1909–1945), the functions of fiduciary responsibility were carried out by the Executive Committee of the Conference. Each board, project, committee, or other conference entity kept its own treasury with its own treasurer who reported separately to the conference at its conventions. A consolidated financial statement and report was only produced for the conference in 1944. When the Canadian Conference was incorporated in 1945 there was provision made for a Board of Trustees who were given the fiduciary responsibility and along with that came the appointment of a conference treasurer. The treasurer then produced a consolidated financial statement for the conference for the fiscal year, 1945–1946, the first year of incorporation as a Canadian Conference.

The first minutes that are in this series for the board are from 1967. The Board of Trustees (1945–1966) functioned in a limited capacity as overseers with each entity of the conference still operating its own treasury. Then in 1967 the name was changed to the Board of Management with a greater policy-making role. The treasurer worked closely with this board in recording all the financial activities of the conference.

In 2003, the Conference, through the Board of Management and the Conference treasurer, began a process that lead to the building of a new office building. Numerous options and locations were considered and it was decided to remain in Winnipeg but to move to a new location at 1310 Taylor Ave. The former property had switched ownership hands between the Canadian Conference, the Manitoba Conference, and Concord College a number of times and in 2003 the Canadian Conference was paying rent to the Manitoba Conference for the office space at 169 Riverton.

In 2004, the new Governance Model of the Canadian Conference of Mennonite Brethren Churches was introduced and the Board of Management was dissolved. In order to keep the files together, documents relating to the new building project (which extends into 2005) remain under the Board of Management series.

C. A. DeFehr was the treasurer of the city mission in Winnipeg (1930–1955), and the Northern District conference treasurer (1944–1945) and then as Canadian Conference treasurer.

The treasurers of the Canadian Conference since its incorporation in 1945 were C. A. DeFehr (1945–1960), G.H. Sukkau (1960–1964), J.J. Riediger (1965–1986), Jake Neufeld (1987–2001), John Wiebe (2001–2004).

Scope and Content

This series consists of six sub-series including: Canadian Conference Board of Management meeting minutes (1967–1987), financial statements (1943–1997), financial records and reports (1943–1997), Canadian Conference convention programmes, reports, planning committee minutes, resolutions ([1946]–1958), related organization materials (1954–1956), building project (2002–2005).

It documents the financial activity of the Northern District of the North American Mennonite Brethren and then the Canadian Conference.

Custodial History

Records were transferred to the Centre for MB Studies archives in Winnipeg, Manitoba on a regular basis.

Notes

  • Volumes 47–50, 96–97, 1311.
  • Finding aid consists of a file list. The records are classified under the Canadian Conference of MB Churches inventory B230.
  • Described by Bert Friesen October 16, 2002; updated by Conrad Stoesz May 9, 2005 and December 13, 2005.
  • Accession numbers 2005-033.
  • Some restrictions on access applies.

Series Descriptions

I. Canadian Conference Board of Management meeting minutes (1967–1987)
II. Financial statements (1943–1997)
III. Financial records and reports (1943–1997)
IV. Canadian Conference convention programmes, reports, planning committee minutes, resolutions ([1946]–1958)
V. Related organization materials (1954–1956)
VI. Building project (2002–2005)

File List

Volume 47

  1. Board of management correspondence, invoices, financial reports, financial statements, budgets, Canadian conference convention programme (1951), last will and testament of Peter Dueck (1951), conference resolution ([1946]), conference statistics (1953). -- 1943–1953.
  2. Board of management correspondence (mostly treasurer correspondence), financial reports, Canadian conference convention programme, Canadian Mennonite Board of Colonization financial report, Mennonite Central Relief committee financial report, Canadian conference convention meeting minutes. -- 1954.
  3. Board of management correspondence (mostly treasurer correspondence), financial reports about assistance for South American Mennonites, Mennonite Central Relief committee executive meeting minutes (mostly concerning South America), financial statements. -- 1955.
  4. Board of management correspondence, bank documents, financial statements, Mennonite Central Relief committee financial report. -- 1955.
  5. Board of management correspondence, financial reports, financial statements, Mennonite Central Relief committee financial report. -- 1956.
  6. Board of management financial reports, Canadian conference convention programme, mission reports, financial statements, financial policies, correspondence. -- 1956.
  7. Board of management correspondence, financial reports, Canadian conference statistics. -- 1957.
  8. Board of management correspondence, convention planning committee meeting minutes, Canadian conference budget, education committee report, mission report, financial statements. -- 1958.
  9. Board of management financial reports, correspondence, financial statements, Canadian conference executive committee meeting minutes, bank documents. -- 1959–1960.
  10. Board of management correspondence, Canadian conference executive committee meeting minutes, financial reports, Canadian conference budget, financial statements, Bethesda committee meeting minutes. -- 1961–1962.
  11. Board of management correspondence, Canadian conference budget, financial reports, retirement plan, Christian press report and financial statement, board of missions report. -- 1963.
  12. Board of management correspondence, financial report, memorandum on recommendations regarding Christian Press. -- 1964–1965.
  13. Board of management meeting minutes, correspondence, financial report, report on Conference office location. -- 1967.
  14. Board of management meeting minutes, correspondence. -- 1968.
  15. Board of management meeting minutes, correspondence, reports, insurance quotations, reports, financial statements. -- 1969.
  16. Board of management meeting minutes, correspondence, reports, personnel employment policy, financial statements. -- 1970.
  17. Board of management meeting minutes, reports, financial statements, correspondence, report on Christian Press. -- 1971.
  18. Board of management meeting minutes, reports, financial statements, policy manual. -- 1972–1973.
  19. Board of management meeting minutes, rental agreements for office space, renovation plans for the Christian Press building, reports, financial statements, correspondence. -- 1974.
  20. Board of management meeting minutes, correspondence, proposed amendments to the constitution, employee benefit plan proposal, reports. -- 1975.
  21. Board of management meeting minutes, financial statements, reports, study on the location of General conference offices. -- 1976.
  22. Board of management meeting minutes, report, Bethesda Home transfer to Ontario conference reports, proposal for capital expansion of MBBC, financial statements. -- 1977.
  23. Board of management meeting minutes, financial statements, reports, donor’s foundation committee meeting minutes. -- 1978.
  24. Board of management meeting minutes, reports, financial statements, Bethesda Home materials. -- 1979.
  25. Board of management meeting minutes, office building needs committee meeting minutes, reports. -- 1980.
  26. Board of management meeting minutes, reports, financial statements. -- 1981.
  27. Board of management meeting minutes, reports, correspondence, financial statements, recommendations and resolutions. -- 1982.
  28. Board of management meeting minutes, reports, financial statements, policy manual, joint meeting minutes of boards of management and evangelism. -- 1983.
  29. Board of management minutes. -- 1984.

Volume 48

  1. Board of management minutes, financial statements and reports. -- 1985.
  2. Board of management meeting minutes, reports, financial statements, correspondence, pension policy. -- 1986.
  3. Board of management meeting minutes, recommendations, board bylaw revisions, financial statements, Christian Press committee meeting minutes (1988), travel policy (1987). -- 1986–1988.
  4. Canadian conference financial statement. -- 1967.
  5. Canadian conference financial statement, Bethesda Home for the Mentally Ill financial statement, Christian Press financial statement, board of management reports. -- 1968.
  6. Canadian conference financial statement, board of management reports, Bethesda Home for the Mentally Ill financial statement. -- 1969.
  7. Canadian conference financial statement, board of management reports, Bethesda Home for the Mentally Ill financial statement. -- 1970.
  8. Canadian conference financial statement, board of management reports, Bethesda Home for the Mentally Ill financial statement, MBBC financial statement, Christian Press financial statement. -- 1971.
  9. Canadian conference financial statement, board of management reports. -- 1972.

Volume 49

  1. Canadian Conference financial statement, board of management reports. -- 1973.
  2. Canadian conference financial statement, board of management reports, Conference employee salary schedule. -- 1974.
  3. Canadian conference financial statement, board of management reports. -- 1975.
  4. Canadian conference financial statement, board of management reports, MBBC financial statement, Christian Press financial statement. -- 1976.
  5. Canadian conference financial statement, board of management reports, conference employees salary schedule. -- 1977.
  6. Canadian conference financial statement, board of management reports, accounting policy for BOMAS. -- 1978.
  7. Canadian conference financial statement, board of management reports, donor’s foundation proposal. -- 1979.
  8. Canadian conference financial statement, board of management reports. -- 1980.
  9. Canadian conference financial statement, board of management reports. -- 1981.
  10. Canadian conference financial statement, board of management reports. -- 1982.
  11. Canadian conference financial statement, board of management reports. -- 1983.
  12. Canadian conference financial statement, board of management reports. -- 1984.
  13. Canadian conference financial statement, board of management reports. -- 1985.
  14. Canadian conference financial statement, board of management reports. -- 1986–1987.
  15. Canadian conference financial statement, board of management reports. -- 1988.
  16. Canadian conference financial statement, board of management reports. -- 1989.
  17. Canadian conference financial statement, board of management reports. -- 1990.
  18. Canadian conference financial statement. -- 1991.
  19. Canadian conference financial statement, board of management reports. -- 1993–1997.
  20. Canadian conference treasurer’s correspondence concerning the memorial cairn in Winkler. -- 1990–1992.
  21. Personal estate planning information packet. -- [198-?].
  22. Planning your will brochure. -- [1997].

Volume 50

  1. Board of Management reports and minutes at Council of Boards meetings. -- Feb. 3–4, 1989 and Jul. 5–6, 1989.
  2. Board of Management reports and minutes at Council of Boards meetings. -- Feb. 2–3, 1990 and Jul. 22–25, 1990.
  3. Board of Management reports and minutes at Council of Boards meetings. -- February 1–2, 1991 and July 3, 1991.
  4. Board of Management reports and minutes at Council of Boards meetings. -- January 30–February 1, 1992 and July 8, 1992.
  5. Board of Management reports and minutes at Council of Boards meetings. -- January 29–30, 1993 and July 12–14, 1993.
  6. Board of Management reports and minutes at Council of Boards meetings. -- January 27–29, 1994 and July 6, 1994.
  7. Board of Management reports and minutes at Council of Boards meetings. -- January 27, 1995 and August 25, 1995.
  8. Board of Management reports and minutes at Council of Boards meetings. -- January 26, 1996 and July 10, 1996.
  9. Board of Management reports and minutes at Council of Boards meetings. -- January 30, 1997.
  10. Board of Management reports and minutes at Council of Boards meetings. -- January 30, 1998 and July 5, 1998.
  11. Board of Management reports and minutes at Council of Boards meetings. -- January 28–30, 1999.
  12. Board of Management reports and minutes at Council of Boards meetings. -- January 28, 2000 and July 5, 2000.
  13. Board of Management reports and minutes at Council of Boards meetings. -- January 26, 2001.
  14. Board of Management minutes. -- 1967–1982.
  15. Board of Management minutes. -- 1983–2001.

Volume 96

  1. Archetectual Contract. -- 2002.
  2. Construction bids. -- 2004–2005.
  3. Builders risk Insurance. -- 2004.
  4. Confirmation letters. -- 2004.
  5. Construction Management Contract. -- 2003.
  6. Dryvit Outsulation information. -- 2001.
  7. Environmental engineering. -- 2003–2004.
  8. Furniture. -- 2005.
  9. Holdback account. -- 2004–2005.
  10. Invoices. -- 2004–2005.

Volume 97

  1. Landscape Plan. -- 2005.
  2. Legal correspondence. -- 2003–2005.
  3. Mikkelsen – Coward material transfer. -- 2004–2005.
  4. Mycom/Devon Estates [Imperial Oil] correspondence re: land purchase. -- 2003.
  5. Sign. -- 2005.
  6. Correspondence regarding the vacating on 169 Riverton ave. and the purchase of 1310 Taylor. -- 2003.
  7. Land titles and variances documents. -- 2002–2005.

Volume 1311

10. Board of Trustees, General Conf. of MB Churches, correspondence. -- 1972–1983.
11. Board of Trustees, General Conf. of MB Churches, correspondence and reports. -- 1960–1971.
12. Canadian conference group life insurance documents. -- 1975–1976.
13. Canadian conference group life insurance documents and correspondence. -- 1976–1977.
14. Canadian conference group life insurance documents and Board of trustees correspondence. -- 1977–1978.
15. Canadian conference group life insurance documents and Board of trustees correspondence. -- 1979-1980.
16. Canadian conference group life insurance documents and Board of trustees correspondence. -- 1971–1981.
17. Canadian conference group life insurance documents, Board of trustees correspondence, and financial statements. -- 1980–1981.
18. Canadian conference group life insurance documents and Canadian conf. treasurer correspondence. -- 1981–1982.
19. Canadian conference group life insurance documents, Board of trustees correspondence and financial statements. -- 1982–1983.
20. Canadian conference group life insurance documents and Canadian conf. treasurer correspondence. -- 1983–1984.
21. Canadian conference group life insurance documents and Canadian conf. treasurer correspondence. -- 1984–1985.
22. Canadian conference group life insurance documents and Canadian conf. treasurer correspondence. -- 1985–1986.
23. Canadian conference group life insurance documents and Canadian conf. treasurer correspondence regarding Bethany Bible Institute. -- 1986–1987.
24. Canadian conference group life insurance documents regarding Bethany Bible Institute. -- 1987–1988.
25. Canadian conference group life insurance documents and Canadian conf. treasurer correspondence. -- 1988–1989.
26. Canadian conference group life insurance documents regarding Bethany Bible Institute. -- 1989–1990.
27. Canadian conference group life insurance documents regarding Bethany Bible Institute. -- 1990–1991.
28. Canadian conference group life insurance documents regarding Bethany Bible Institute. -- 1991–1992.
29. Loan application documents from the Canadian conference by Bethany Bible Institute. -- 1992.
30. Canadian conference group life insurance documents regarding Bethany Bible Institute. -- 1992–1993.
31. Canadian conference group life insurance documents and Canadian conf. treasurer correspondence regarding Bethany Bible Institute. -- 1993–1994.
32. Canadian conference group life insurance documents and Canadian conf. treasurer correspondence regarding Bethany Bible Institute. -- 1994–1995.
33. Canadian conference group life insurance documents and Canadian conf. treasurer correspondence regarding Bethany Bible Institute. -- 1995–1996.
34. Canadian conference group life insurance documents regarding Bethany Bible Institute. -- 1996–1997.
35. Canadian conference group life insurance documents regarding Bethany Bible Institute. -- 1997–1998.
36. Canadian conference group life insurance documents regarding Bethany Bible Institute. -- 1998–1999.
37. Canadian conference group life insurance documents regarding Bethany Bible Institute. -- 1999–2000.
38. Canadian conference group life insurance documents and Canadian conf. treasurer correspondence regarding Bethany Bible Institute. -- 2000–2001.
39. Canadian conference group life insurance documents and Canadian conf. treasurer correspondence regarding Bethany Bible Institute. -- 2001–2002.
40. Convention 1981, "Light and Salt" song book. -- 1981.
41. Congregational administration pamphlet as suggested by the Canadian conference. -- [19-].
42. Canadian conference congregation lists and congregational membership lists. -- 1977–1978.
43. Newsletter, no. 8, October 1970. Board of Christian Literature of General Conf. of MB Churches. -- 1970.
44. Canadian conf. personnel document. -- [19-].
45. Group Insurance Benefits and Pension Plan documents. -- 1979.
46. Financial Statements. CCMBC. -- 1997.
47. Financial Statements. CCMBC. -- 1998.
48. Financial Statements. CCMBC. -- 2000.
49. Financial Statements. CCMBC. -- 2001.
50. Financial Statements. CCMBC. -- 2003.
51. Financial Statements. CCMBC. -- 2004.
52. Board of Management Report. -- n.d.
53. Financial. Personnel Compensation Commission. -- 1984–1986.
54. Board of Management Reports. -- 1986.
55. Board of Management Minutes. -- 1987.
56. Personnel Commission Meeting Minutes. -- 1992.
57. Board of Management. Supplementary Materials to Report. -- 1993.
58. Board of Management. Correspondence and Report. -- 1995.
59. Board of Management Workshop. -- 1998.
60. Board of Management Meeting Minutes. -- January 2001.
61. Board of Management Meeting Minutes. -- January 2003.
62. Board of Management. Meeting Minutes and Reports. -- October 2003.
63. Board of Management Policy Manual. -- 1987.

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